Captions / Transcription can be added to most meetings and events. See the options below.
Post-Event Captions / TranscriptionPanopto, RISD's video editing and storage platform, can generate captions/transcription for recorded events. See
Adding Captions in Panopto. Captions can also be manually edited to improve accuracy.
Real-Time Captions
Some departments or events may require real-time ADA Compliant captioning, also referred to as Communication Access Real-time Translation (CART) captioning. There is a cost associated with this service.
What is CART Captioning Services?
Communication access real-time translation (CART), also called open captioning or real-time stenography, or simply real-time captioning, is the general name of the system that court reporters, steno captioners and voice writers, and others use to convert speech to text.
CART Captioning Services for meeting or webinar
RISD recommends Ai-Media for CART captioning services. There is a cost associated with this service and a two week lead time to schedule an event. Included in the hourly rate is a roughly-edited transcript sent via email after the completion of the service.
Ai-Media offers verbatim and meaning-for-meaning captioning. *Prices subject to change.
- Remote CART captioning (verbatim) costs are $150.00 per hour with a one-hour minimum and then billed in 15-minute increments thereafter.
- Remote CART captioning (meaning-for-meaning) costs are $60.00 per hour with a one-hour minimum and then billed in 30-minute increments thereafter. This meaning-for-meaning captioning service provides a condensed version of the content without losing the integrity of the meaning.
How to request Ai Media services?
Anyone can place an order with Ai Media and notify them that you are with RISD. New requests can go directly to
coordinators.na@ai-media.tv and should include the information listed below:
- Date
- Start and end times (and time zone) *Note: Captioners and/or interpreters are asked to sign on 5-10 minutes before the start of the event. If you need more setup time built in, please add that to your request times.
- Audio connection (call-in number, web platform link, etc.)
- Event title/description
- Contact name and number for technical issues during the event
- Contact name and email to receive transcript
- Contact name and email to receive invoice *Note: The invoice will not automatically go to the requestor, so each person will need to specify who the invoice should go to for each specific event.
- Preparatory materials (speaker names, powerpoints, agendas, etc. - you might not have these right away but please send them as soon as possible.)
Ai Media Instructions to set up CART captioning